Senior Events Specialist-REMOTE

Remote - Morristown, NJ

WHO WE ARE: At Aztec Software, we’re the trusted global leader in adult education learning solutions. At Aztec, our goal is to educate, empower and elevate adult learners for a better tomorrow. Aztec has been in the business of improving adult and young adult lives through computerized skills remediation since its inception. With an industry-leading understanding of the way in which adult populations learn best, Aztec is committed to helping adult learners succeed and grow.

JOB SUMMARY: 

As Senior Event Coordinator, you’ll be the driving force behind the seamless execution of Aztec’s conferences, webinars, and custom events. From logistics management to ensuring every attendee has an exceptional experience, you’ll play a key role in bringing our brand to life.

RESPONSIBILITIES: 

  • Ensure events align with business goals and brand standards.
  • Lead planning and logistics for conferences and tradeshows, including booth setup, conference registrations, hotel reservations, promotional materials, sponsorship deliverables and shipment of materials and displays to/from events.
  • Coordinate custom events from start to finish, including venue research, contract/vendor management, registration tracking, and attendee communications.
  • Prepare event materials in partnership with the National Sales Director and Aztec Division Marketing Manager (e.g., signage, name badges, shipping inventories, and packing lists).
  • Reestablish our conference presence and create best practices to maximize conference effectiveness, increase visitor engagement, and elevate our events
  • Oversee webinar program logistics including collecting promotional content, managing registrations, and scheduling promotions.
  • Track, measure, and report on event performance to drive continuous improvement and inform future strategy.
  • Contribute creative ideas during team brainstorming sessions and capture insights through post-event evaluations.
  • Serve as a proactive team player who thrives in a fast-paced environment and is passionate about delivering exceptional event experiences.

QUALIFICATIONS:

  • 3–5 years of event coordination or related experience (corporate events, conferences, or tradeshows preferred).
  • Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.
  • Excellent written and verbal communication skills.
  • Detail-oriented mindset with a commitment to delivering high-quality experiences.
  • Comfort with event management tools, webinar platforms, and CRM/marketing systems a plus.

LOCATION:

  • Remote

TRAVEL:

  • Ability to travel, as needed, for conferences and events ~25%

WHAT WE OFFER:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Equal Opportunity Employer

Aztec is a proud equal opportunity employer.